Is faxing still in use? Believe it or not, faxing is an important communication method that is widely used by several businesses. However, with data breaches, security breaches, and cyber-crimes emanating from every corner, the traditional means of faxing is no longer secure and safe. Like anything else, technology provides an effective solution that makes email to fax possible. For those who use traditional fax machines, it is time to switch to an internet fax. These are some of the reasons you should consider ditching your traditional fax machine for online fax.
Easy Access from Anywhere
One of the major benefits of online fax is easy accessibility. In this fast-paced world, gone are the days when you would have to be in your office to send and receive important documents via fax. The good thing about internet fax is that it allows you to send, sign, and receive faxes from anywhere in the world as long as you have an internet connection and mobile devices. Usually, online fax providers provide mobile apps that allow for easy sending, receiving, and downloading important documents.
Save Storage and Space
As you know, traditional fax machines are clunky, large, and take up a lot of space in your office. Ideally, you are required to have a valid email address and an internet connection to send and receive faxes. That means you can get rid of the traditional fax machine. Other than saving storage space, fax providers provide adequate data storage to archive your old faxes and files. Some providers offer a mobile app and website to store faxes so that you can access them anytime you want.
It is vital to note that different fax providers offer varying levels of storage capacity. For instance, some providers allow you to store your faxes permanently, but others do not. Thus, it is a good idea to invest in extra cloud storage. That is the case if you send and receive a lot of faxes.
Go Paperless
You should note that internet fax makes it quite easier for businesses and users to go green. That is because all outgoing and incoming faxes are saved as electronic files and can be uploaded and downloaded in a wide range of formats. Moreover, you can even sign electronic faxes that reduce the need for printing hard copies. This will save you a lot of money as you do not have to print all faxed documents.